Fleet management software shouldn’t be this easy to use. Yet with GSMtasks it is just that - simple. Managing a mobile fleet in real-time is both challenging and necessary to meet service-level demand. Time to remove the chaos involved in managing your fleet of drivers. Whether you have 10 or 10,000 assets, GSMTasks fleet management software provides all the tools your business needs to manage a fleet of vans, trucks, cars, trucks, trailers or heavy vehicles. GSMTasks is a powerful fleet management software tool to improve your business collaboration

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Fleet management software removes the chaos

Ensure your employees have the proper confidence in your business by removing the chaos involved in managing customer orders, vendors and operational challenges.

GSMTasks is an easy-to-use fleet management software tool:

  • Dashboard provides a complete overview.
  • Give your fleet all their tasks before they begin work.
  • Update tasks while they’re on the road with a click of a button.
  • Know where your drivers are, how many tasks they have completed and how many they still have to do.
  • If something goes wrong, immediately assign a task to another fleet member.
Map view with a pin
From point A to B using GPS on mobile

Business advantages of fleet management software

Fleet management software is a vital cog in any business machine, helping to manage a mobile fleet in real-time. When using software like GSMTasks your business is benefitting from:

  • Service

    Improve Driver & Vehicle Safety

    Schedule optimized multi-stop routes in minutes. GSMtasks routing engine releases you from hours of manual fleet management planning.

  • Delivery

    Reduced Vehicle Downtime

    Customizable options including photo capture, courier app, GPS tracking, custom meta fields, proof of courier delivery and much more.

  • Delivery-proof

    Fewer Resources

    Insert your daily addresses and the route optimization function implements the most effective courier route. Automatically optimized routes preserve fuel and reduce delivery costs.

Dashboard view with route planning in GSMTask
Dashboard view with route planning in GSMTask

Fleet management software that integrates with all industries

GSMTasks spans several key industry sectors that empower businesses to crush their competitors. Well-known industries that profit from our software include:

  • Telecommunications
  • Construction
  • HVAC
  • Home Services
  • Food Delivery
  • Home Delivery Services
  • Government & Public Services
  • Medical & Healthcare
  • Oil, Gas & Mining
  • Security

Optimize with GSMTasks

GSMTasks provide a field service management software solution for every kind of business outlet packed with customizable options to tailor to your business requirements.

  • Customise

    Automatically Generate Optimized Driver Routes

    Schedule optimized multi-stop routes in minutes. GSMtasks routing engine releases you from hours of manual fleet management planning.

  • Overview

    Straightforward Route Planning

    Customizable options including photo capture, courier app, GPS tracking, custom meta fields, proof of courier delivery and much more.

  • Delivery

    Multi-Stop Planning Reduces Costs

    Insert your daily addresses and the route optimization function implements the most effective courier route. Automatically optimized routes preserve fuel and reduce delivery costs.

  • Automisation

    Recurring Tasks Reduces Back-Office Admin

    Recurring tasks eliminate the need to program the same routes daily and instead get updated automatically.

  • App

    Pc & Mobile Planning At Your Fingertips

    Guide your team of drivers from your courier app and equip them with real-time information and ensure task completion on the go.

  • Analytics

    Powerful Reporting In A Few Clicks

    Obtain routing data to advance your business performance. Monitor only the metrics you need like actual task completion time, average driver delivery time or cost per delivery.

Dashboard view with route planning in GSMTask
Dashboard view with route planning in GSMTask

  • Artti Aston, Securitas

    "We started using GSMtasks just at the right time, as we were looking for technician management solutions. GSMtasks was a ready solution to be used and was customised according to Securitas needs."

  • Henri Asi, E-Kuller

    "Because of GSMtasks route optimization, we have managed to reduce the time spent on logistics up to 2 times."

  • Horia Alexandriu, Flattire

    "Whereas everyone else insisted on having 10,000 features that didn't work, GSMtasks made sure to include only useful features, ensuring that everything runs smoothly."

How Fleet Management Software Works

Remodeling your fleet of vehicles and drivers has never been easier. To begin optimizing your fleet management users simply have to:

  • Log in to the Admin interface to schedule drivers and routes for the day
  • The automated engine schedules each drivers route for optimal delivery times
  • Each driver receives push notifications to their mobile phone with individual task instructions
  • Drivers can open directions in Google Maps, Waze or Apple Maps for quickest traffic routes
  • Once the driver completes a job, they check that task off and continue to the next
  • Track the drivers in real time in the admin interface
Dashboard view with route planning in GSMTask
Dashboard view with route planning in GSMTask

Fleet Management Software FAQs

What is a fleet management strategy?

A fleet management strategy, also called a fleet management plan, is a comprehensive document outlining how a fleet aligns with the company’s overarching objectives. This strategy details the approach to building, operate, and optimising the fleet’s day-to-day activities to attain optimal efficiency and profitability. By laying out clear guidelines and objectives, the fleet management strategy ensures that the fleet operates in a streamlined and effective manner, supporting the organisation’s overall success.

Crafting your fleet management strategies involves the following steps:

  • Goal-setting. Begin by assessing the current state of your fleet and identifying areas that require improvement. Based on these insights, Analyze roadblocks and successful techniques to establish objectives and Key Performance Indicators (KPIs).
  • Fleet data centralization. Streamline your fleet information by consolidating and analyzing it comprehensively. Utilize fleet management software and other relevant tools to automate computations and analyses, especially for large datasets, ensuring efficient data management.
  • Risk assessment and mitigation. Thoroughly evaluate existing and potential risks, engaging your team in discussions about their levels and implications for the business. Develop robust strategies to avoid, minimize, and address risks proactively as they arise.
  • Measuring your fleet’s progress. Continuously monitor your fleet’s progress in achieving the set KPIs. Address performance gaps promptly and implement necessary adjustments to maintain steady progress towards your goals.
What is the best fleet management software?

The best fleet management software programs have the following functionalities:

  • Telematics
  • Dashcams with hazard detection capabilities
  • Driver safety scorecards
  • Real-time global positioning system (GPS) tracking
  • Geofencing
  • Diagnostic fault codes and alerts
  • Maintenance reminders
  • Automated engine performance recording
  • Electronic logging of driver’s on- and off-duty hours
  • Instant inspection report generation
  • Computerized scheduling, route planning, and dispatch workflows
  • Electronic fuel consumption tracking and International Fuel Tax Agreement (IFTA) tax reporting
  • Two-way messaging systems
  • Load boards
  • Mobile (Android, iOS, etc.) and desktop software availability
  • Flexible and multiple system integrations

Superior fleet management solutions will usually include:

  • 24/7 customer support
  • Intuitive reporting dashboards
  • Ease of use
  • Updates on regulatory changes
  • Accurate data capture and analytics
  • Scalability
  • Configurable to your business requirements
  • Unlimited number of users
  • Secure and centralized data storage
What is fleet management technology?

Fleet management technology is a set of tools streamlining fleet supervision and monitoring. It connects businesses with their commercial vehicles out on the road.

Integrated with fleet management software programs, it gives you complete, real-time fleet visibility and facilitates two-way communications with the drivers. It also lets you measure and establish strategies to improve driving behaviours, cost control efforts, resource governance, etc.

Fleet management technology includes GPS tracking, dashcams, fuel monitoring tools, etc.

What is a fleet management system?

A fleet management system combines SaaS and vehicle-based technology that helps boost overall fleet efficiency, compliance, and visibility. It’s a digital platform for monitoring and supervising fleet vehicles and technicians.

A fleet management system consists of these components:

  • Software. Fleet management software enables you to create and share reports, develop shipping schedules, and communicate with drivers.
  • Telematics. Combined GPS and on-board diagnostic sensors record vehicle locations, speeds, and other advanced metrics (e.g., tailgating, braking, and turns).
  • Parts management and warranty tracking. This functionality automates the tracking of replacement parts and warranties. Supervising hundreds or thousands of vehicles becomes simpler with a streamlined inventory management process.
  • Security systems. On-board security devices installed in vehicles enable you to centralize vehicle control and security management. This function is helpful for reducing speeds of stolen vehicles, for example.
What is a vehicle tracking system?

A vehicle tracking system is an electronic device installed within the vehicle to monitor that vehicle’s activity. It’s often paired with fleet management software to simplify fleet tracking.

The most common vehicle data that the system collects are:

  • Location
  • Speed
  • Fuel consumption
  • Driver behavior
  • Vehicle fault codes

Companies that own or lease a fleet of vehicles often invest in vehicle tracking systems to improve the efficacy of their fleets. By using a vehicle tracking system with powerful fleet management software, fleets can:

  • Uncover the best and quickest route to their destination.
  • Improve the driving habits of their commercial drivers.
  • Drastically reduce fuel consumption.
  • Get better insurance premiums.
  • Quickly and comprehensively conduct preventive maintenance work.
  • Comply with government regulations.
What is a fleet safety management program?

A fleet safety management program aims to ensure the safety of your employees, assets, and the general public.

Your fleet safety management program needs to be continuously updated and comprehensive. It must also be tailored to your fleet’s dynamics and nurture a safety-first culture.

To set up and operate a fleet safety management program, you must:

Set up clearly defined safety policies and guidelines
Policies and guidelines that put safety first build a safety-first culture.

The consequences of violating the policies and guidelines should be specified so there’s clarity and weight behind the safety management program.

Conduct employee training
While all employees need training, there’s especially a need for drivers to undergo extensive coaching since they’re more exposed to risks and road accidents. Drivers should have a firm grasp of their fleet accident management processes and driving best practices and know how to operate their telematics platform for a safer drive to their destination.

Establish incentive programs
With incentive programs, your employees are more likely to follow safety standards. A program can also help reduce objections you might get from employees who are reluctant to participate in a fleet safety management program.

What are integrated fleet management solutions?

Fleet management solutions combine various harmonized components that deliver end-to-end assistance in supervising your vehicles, drivers, and resources.

These solutions typically consist of fleet management software programs, hardware, and telematics integrated with monitoring systems for fuel, asset utilization, maintenance, driver performances, work orders, etc. They might also include employee time and attendance tracking.

Additionally, fleet management solutions consolidate data capture, monitoring, and reporting functionalities.

You can streamline your operations and optimise your resources by leveraging fleet management solutions. You can also avoid risks and incidents and deliver outstanding, valuable services to your clients.


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